In this section, we have put together commonly asked questions about Zoho Calendar usage.
ICS (Internet Calendaring and Scheduling), sometimes referred to as iCalendar, is a standardized way of sharing calendar information on the internet. It allows internet users to send meeting requests and tasks to other internet users via email or calendar application. iCalendar data files need supporting software such as an email client or calendar application to be received. Users can respond to the sender easily or counter propose another meeting date/time.
Smart Add is to schedule events without having to fill forms. Type in your event details, date and the time, and get your event scheduled without a hassle.
The "Smart Add" button is available right next to the "Create Event" button. Use the Help icon for smart add to see a few examples.
Example : "Meeting 05/01/2010 11:30 am", which is of the syntax, "<Title> <date> <time>"
Note : The date should be of the format mm/dd/yyyy, irrespective of the date format specified in the settings.
Using the weekly repeat option, an event can be made to reccur bi-weekly. Once you select weekly repeat, you will be prompted to specify the number of weeks between consecutive occurrences. If this parameter is set to 2, the event would be a bi-weekly recurring event.
Zoho Calendar empowers you to reorder your calendars so that your much preferred and frequently used calendar stays first on the Quick Create selection list. This is achieved with the calendar re-order feature. In your settings page, you can drag the calendars listed under "My Calendars" to the order you want them in and you will find your favourite calendar always first for easy access.
Yes, you can print as well as save your calendar views (day, week, work week, month or agenda). The "Print" icon is present beside the view tabs at the top of the calendar. Clicking on it will display the print preview of the currently active view. You can alter the page size and orientation. Additionally, you will have a "Save" button to save your calendar as a PDF file.
The easiest way to clear the mess would be to start afresh. You can empty any of your messy calendars using the "Empty calendar" option. Right click on the calendar you want to clear, and select "Empty" on the context menu.
Note : "Empty" option is available only for your own calendars and not for shared and subscribed calendars.
Even though your friend does not have a Zoho account yet, you can invite him to your events and track his RSVP's. All you need to know is his email address. When creating or editing an event, you can include his email address in the "Add invitees" field and an invitation email will be sent to him with an unique URL. This URL is to access the event information, update his status and post his comments.
You can restrict the events to which you are invited from being added to your calendar automatically. For that, edit your calendar settings and reconfigure your "Automatic invitation permission" option as "don't allow".
With Zoho Calendar, you can decide how your work week should be displayed. You can change the start and end days of your work week to suit your country's work week standard.
Zoho Calendar enables you to receive reminder email as html or plain text. For that, edit your Settings » Notify and change your Email notify type to Plain text. As an alternative, you could try switching to Zoho Mail.
As a doctor, you will have to publish your schedule on your website for all your patients to view. Based on your free time, patients should be able to request an appointment via email for you to approve. This can be achieved with "Web API for requisition".
Yes, you can save the events details to a note. To do that, enable the option "Associate with notes" on event creation. This creates a summary of event details as a note on Zoho Business notes.
You can be reminded before and after commencement of an event. It can be specified on the drop down list in the "Add Reminder" option at time of event creation.
Just for such specific cases, Zoho Calendar has extended the support of reminder notification upto 90 day prior to the commencement of the event. This is most helpful in planning your vacations and getting your travel tickets booked well in advance.
With Zoho Calendar's association facility, you can now create a note with details of the event. This event can be in Zoho Planner, Zoho Task or even both. Similar to the Business notes and a Business task, an Planner appointment, a Meeting and a CRM task can also be associated for Event.
If you have been using any other calendar service, but want to migrate to Zoho Calendar, we enable you to do so with no loss of data. You can import events from other calendars, subscribe to public calendars, and also attain two way sync between Outlook and Zoho Calendar.
Zoho Calendar enables you to export selected events alone to an ICS file. This can be done by listing all the events using "Search" option, and selecting the events from the list and click on "Export" link.
You can export all events of your calendar and mail it to a friend so that he could import them to his own calendar. This can be done by sharing the ical URL of the calendar.
With Zoho Calendar, you can export your calendar events as a URL and it of two kinds: Private and Public. These URLs can be used by others to either import to their calendars or to subscribe and thereby get updated on your schedule.
Public/Embed URL : Usage of this URL is based on sharing privileges you offer, and you can limit access to it. It is therefore suitable for public use and embedding.
Private URL : It is unique for a calendar. As it does not need authentication to be accessed, avoid sharing this URL with others. It is most suitable for personal reference.
This behaviour is quite normal the first time you sync with your Outlook Calendar. It happens due to the large volume of data, and it takes a lot of time to transfer the data. We recommend you to wait for the process to complete.
If the plug-in is not installed properly, you might get some error messages during sync. To rectify this, uninstall and reinstall the plug-in.
The plug-in for Outlook can be used with Outlook 2003 and 2007. Compatibility with 2010 is in the testing phase now, and will be made available soon. Till then, we greatly appreciate your patience and co-operation.
When synchronizing Outlook with Zoho Calendar, subscribed and shared calendar events will not be synchronized. Only those events on your own calendars will be synchronized. For more details on this, contact us at support@zohocalendar.com.
If there is a time zone difference between your Outlook and Zoho account, you might encounter this problem. Ensure the time zones are appropriate and sync again: it should work fine this time.
If your private URL is exposed to unauthorized users, you can prevent their access by resetting this URL. On your calendar page, right click on the calendar, and select "Share" on the context menu. In the sharing page, click on the "Reset" button beside the iCal URL and html URL. Once reset, the exposed URL will not be usable.
Note : Reset the iCal URL immediately if exposed publicly.
If you want someone else to manage your appointments for you, you can assign Delegate privilege to them. This will enable them to perform all calendar operations as the calendar owner, except delete the calendar. This is most useful for a manger who can let his secretary handle his schedule for him.
You can enable viewers to subscribe to your embedded calendar with the "Link To" button which Zoho Calendar provides. The URL for this button is available under "More Links" in the calendar details page. If you include this button on your website, viewers can click on it and they will be subscribed to your calendar.
As a doctor, you will have to publish your schedule on your website for all your patients to view. Based on your free time, patients should be able to request an appointment via email for you to approve. This can be achieved with "Web API for requisition".
Using this link, the viewer will be able to specify his name, email address, date, time and reason for appointment. An email request will be sent to your mail box. You can either approve or deny the request based on your convenience.
As of now, group calendar is under implementation, and till then you can use the individual sharing feature for the same purpose. Add the email addresses of the members of a group to the access list and only they will have access to the calendar. In addition, you can set access permission to each user.
Free/Busy feature of Zoho Calendar enables you to check if your invitees will be free to attend the event which you are hosting. On the create event window, click on Add Attendees link, and type the email addresses in the field provided. Click on the "Free/Busy" link beside the field to display the free and busy information of the invitees. If some users are busy at that time, you can also navigate to the next time slot to know when they will be free and schedule the event accordingly.
If you are too busy to manage your schedule, you can let your secretary do it on your behalf. Share your calendar with your steno, and assign the Delegate/Manage privilege. This can be done by right clicking on the calendar you want help with and select "Share" option. In the calendar sharing page, add your steno's email address in the individual sharing field and assign the Delegate permission on the drop down list.
If you have deleted the calendar that was shared to you, you can get back the deleted calendar. For that, request calendar owner and owner can email you the Calendar URL. Using the URL you receive by email, you can retrieve the shared calendar. This is achieved with the "Mail To" link provided under Other links in the calendar details page.
If you embed your calendar on websites, you can make it publicly visible to all. In addition, you can enable the viewers to subscribe to your calendar, and also request appointments from you via email.
With Zoho Calendar, you can customize the view of the embedded calendar to suit your requirements. "Customize for more Templates" link is available below the embed url in the calendar details page. Customization includes changing the view of embedded calendar, managing height and width of the calendar and the colour schemes to suit your website. There are ten predefined coloured templates to choose from.
Yes, you can customize the embedded calendar. On the calendar embed page, click on the link "Customize for more templates" provided below the embed URL. Along with the ten different predefined templates, you will also have a drop down box to select the view. Using it, you can specify the view you want to embed the calendar in, either day, week or month view.
If the source calendar is modified, these changes will be updated on your shared calendar in 12 hours. If you need it immediately, you can choose to manually update it too. This manual update option can be accessed from the Others' Calendars option in the Settings page.
With Unsubscribe option, you can remove the subscribed calendars from your calendar. If you want to unsubscribe from a calendar, right click on that calendar listed under "Others Calendar" section, and from the context menu, click on "Unsubscribe".
Zoho Calendar enables you to invite friends via email to share your calendars. You can use the "Mail To" option available under More links in calendar details page. All you need to do is click on this link and type the email addresses of your friends you wish to share the calendar with. An email invitation will be sent to them along with the unique subscription URL.
Apart from personal calendar subscription, Zoho Calendar enables you to subscribe with a business perspective too. Zoho CRM and Zoho Projects can be subscribed to from your Zoho Calendar itself.
With the iCal URL of your friend's calendar, you can subscribe to that calendar using the Subscribe to » by URL option. This will be the unique URL of the calendar, hence it should not be publicly exposed.
With Zoho Calendar, you can keep track of various holidays celebrated around the world. Yes, we offer a wide range of Holiday calendars for you to subscribe.
Calendar 常见问题