For Business Users
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1.What is the purpose of an Admin Console?
Admin Console contains all the options to manage and customize your organization. It lets you to manage users, customize logos, manage domains, set permissions to users and much more. As an administrator you can set organization policies to restrict and permit specific rights to users in the organization from anywhere. Using Admin Console you can define IPs from where the organization members can access the files. As an Administrator you have total control and mobility over the files that are centrally located in Zoho Docs, and also you can streamline your organization domains, users, groups in a faster way.
2. How do I customize a logo?
You can customize by replacing the default logo with your own Organization logo.
To customize logo: - Click on Admin Console button, located at the top of Zoho Docs toolbar.
- Click on General tab.
- Under Customize logo, select Custom Logo option.
- Click on browse button and select your desired logo from your local drive and click 'Ok'.
3. How do I add/invite users?
Add/invite users to be a part of your organization.
To add/invite users: - Select admin console located at the top of the Docs toolbar.
- A dialog box appears, select 'user details' from the left side control panel.
- Click on 'Add User' tab and enter the email Address of the recipient you want to add/invite.
- Click on 'OK' to add/invite users.
Note Email should be accepted by the recipient in-order to join the organization.
4. How do I change the role of a user?
As an administrator you can change the role of a user.
To change the role of a user: - Select admin console located at the top of the toolbar.
- A dialog box appears, select 'user details' from the left side control panel.
- Select the users to whom you want to change the role.
- Click on the 'Role' tab and select the desired role from the drop down menu.
5. How do I delete a user?
As an administrator you can control the access rights of the user, and also can delete the user if needed.
To delete a user: - Select admin console located at the top of the toolbar.
- A dialog box appears, select 'user details' from the left side control panel.
- Select the users to delete and select delete tab.
- A pop screen appears, enter the admin password.
- Click 'OK' to delete the selected user.
Note: Once the user is deleted, he/she should sign-up again to use Zoho Docs.
6. How do I check for storage space details?
As an administrator you find out how much storage you've used and how much is remaining.
To find storage space details: - Click on "Admin Console" in the tool bar. It will pop up a new window.
- Click on "Storage Details".
Now you will be able to view the storage details (free space & used space) of your Zoho Docs account.
7. How do I set Organization policies?
As an administrator, you can define Organization Policies to follow in your organization.
To set Organization Policies: - Click on Policies, located on the left side of the Admin Console.
- Select the functionality/feature from the list to Restrict or permit specific rights to your organization members.
- Click on Save